Cleaning up and organizing content not in a folder

Introduction:

As an admin, ensuring efficient content management is crucial for maintaining an organized and user-friendly learning environment. When content is not stored in folders, it can lead to clutter and confusion for learners. In this article, we will explore effective ways in which you can handle and clean up loose content items that are not placed within folders. By following these guidelines, you can ensure a seamless learning experience for your users.

Identifying Loose Content:

To begin organizing loose content items, you need to locate them within the system. Loose items appear individually on the Content tab, without being categorized into any specific folder. This can become overwhelming for learners if there are numerous loose items present. Follow these steps for a general overview of loose content:

1. Access the Admin section of the platform.
2. Navigate to the Folders tab.
3. Scroll down to locate any content listed below the last folder.
4. Any content found in this area is considered a loose item.

Determining Learner Visibility:

After identifying the loose content, the next step is to determine which items are visible to learners. Follow these steps to assess the learner visibility of loose items:

1. Run the Content Inventory report, which provides a comprehensive overview of all the content items in the system.
2. Locate the "Folder Location" column in the report (column Y) and filter it by Blank. This will display all the loose items.
3. Check the "View Access" column (column V) to identify which of these loose items have view access groups associated with them.

Taking Action:

Now that you have identified the loose items and determined their learner visibility, it's time to take appropriate actions to clean up and organize the content. Here are some recommended steps:

1. Create folders: Group related content items together by creating folders. This helps in providing structure and making it easier for learners to navigate through the content.
2. Move loose items into folders: Move the loose items into the relevant folders to ensure a well-organized content hierarchy. This will improve the learner experience and reduce clutter on the Content tab.
3. Assign appropriate view access groups: Review the view access groups associated with each loose item and make adjustments as necessary. This ensures that learners have the appropriate access to the content based on their roles or permissions.

Conclusion:

As an admin, efficient content management is essential for creating a seamless learning experience. By identifying loose content items and determining their learner visibility, you can take necessary actions to clean up and organize the content. Creating folders, moving loose items into them, and assigning appropriate view access groups are effective strategies for streamlining the content management process. With a well-organized content structure, you can provide learners with a clutter-free environment that enhances their overall learning experience.